Tips for Gmail
What’s Gmail, why we would like to do the mail migration.
- More space: from 30mb to 25600mb (x853!!),
- Accessible from internet (no more need to use SecureAccess in business trips. )
- Accessible from all devices, personal or professional (laptop, smartphone, tablet...)
Question: 1.Cost long time to log on Gmail when be outside, even failed to log on.
Access “Settings” of Gmail, In general, you can find:
This means we have to use “https” to log on.
There is one more step for “https” than “http”, that’s the reason.
And we can’t make modify for this choice.
link: https://www.gmail.com https://mailia2.oxylane.com
Be noticed: parts of function only can be used with Google Chrome
Chrome & Gmail is products of Google…
This part should be the most important in this working –
Do remember: No more folder or group for Gmail, only Label
From the left list, .
The label can be used to archive mails with. When you create new label, then you can see it in the right list, and it also can be used to be choosen at the top of every mail.
I create one label named as “New label”,
then you can see it .
Now when you try to open any mail in your mailbox, you can check the top of mail preview page.
Question:1. What’s different between “Move to” and” Labels”
You can find “New label” button no matter you press “Move to” or “Labels”.
The different is: when you press “Move to” other label, the choosen mail won’t be found in mailbox.
When you press the label in “Labels”, it can show in mailbox and the label folder. Especially, there will be one label in the mail preview page.
Ok, now, we are still not satisfied with the label to manage mail, cause too many label be added, but still hard to figure out.
I suggest you to mark different label with different color to make more convenience.
Question:2. Use different color to manage label to make mail management smooth.
You can find the icon to expand option for label.
You can make your choice how, when and in which way to display the label. Like choose red for “New label”.
In the above pic, you can find Inbox, All Mail, Spam, Trash…
All deleted mails will be saved in Trash, this is our chance to restore mail we deleted by mistake.
Spam, all the mails you label as spam would be moved to here. The more important is you won’t receive any mail from the address you labeled as spam. If you don’t do anything for the mails in spam, they will be deleted in 15 days later.
Question:3.Is there any different between Inbox and All Mail?
Maybe you have already found “Archive” button in mail list page, when you press “Archive” after you choose one mail, then the mail only can be found in “All Mail”, disappear in Inbox…
What happened… actually, this is other way provided from Google to user to manage mails. In daily work, some mails is not important, but we don’t wanna delete them. But too many mails saved in mailbox, it become inconvenient for us to review mails. Here comes method, you don’t need to spend time to clear up this kind of mails, but it also can be found if you want it.
Settings for Gmail
All configuration as you prefer can be done in Mail settings, the icon at the top of page.
You can find the assistant for out of office, signature, desktop notifications, stars and so on…
I would like to introduce “Desktop Notifications”, the function only can be used with Google Chrome. This part also connected with Calendar.
Enable this, even new mail comes as same topic as earlier mails, there would be also reminder for you.
Stars, drag the stars between the lists, the stars will rotate in the order shown below when you click successively. You just need to make all stars in use.
Qusetion:1. Stars can be our other way to manage mails.
Labs is the other useful assistant for Gmail.
You can enable useful add-ins for your Gmail.
1. Inserting images: Enable this one, you can insert any pic into your mail now. When you reply mail or create new mail, the button will be found under the receiver’s mail address. Press the button, you can upload any pic on your computer.
One software be prepared to guide you cut picture, you can install it by yourself from the below link, just double click Go.cmd
Question:1.How to copy excel to mail?
Different programme language caused the problem.
For right now, we need to copy form to Word first, then paste to mail.
2. Undo Send
Oops, hit “Send” too soon? Stop message from being sent for a few seconds after hitting the send button.
3. Google Calendar gadget
Adds a box in the left column which shows your Google Calendar. See upcoming events, locations, and details.
4. Filter import/export
Export your mail filter as a file: back them up, share them, or save them before deleting so you can restore them later. Import one of these files to quickly add or restore filters.
5. Move Icon Column
Move the column containing the attachment and other icons over to the left hand side to make it more noticeable.
This also can be useful to manage mails.
For this part, I would like answer some questions I collected before:
Question:1.How to check receivers’ job tile and contact number.
Once when you get one new mail, maybe you want to know about these.
When you click one mail to view, at the right column, all receivers will be displayed, also including their job tile and contact number.
The button , used to expand all information of receivers and senders.
Question:2.Return receipt setting.
Under receivers’ mail address, one function named as “Request Return Receipt”, just press it, it can be unable to be used.
Question:3.How to send mail at fixed time.
In order to send mail at fixed time, we have to install other software,
BOOMERANG For Gmail http://www.boomeranggmail.com/
Get access the link, follow the guide to install the component successful.
When you create new mail, new function will be found .
You can try to use it to get familiar with it.
Be noticed: it only be available when the language set as English.
More questions be welcome…
Same as Gmail, all configuration can be done in Settings.
As our IP address of workplace belongs to Singapore, maybe the time zone of calendar is not what we exactly need. Please make your change to GMT + 8 before you use the calendar in “General”.
Event reminders: Press Notifications, you can set configuration for the reminders.
Like send mail or Pop-up new windows to remind you.
Only chrome make it available.
Google is the expert of searching, also be good to support search function for Gmail.
1.Way to search mail by sender, input “from:***” or “to:***” in search bar to search mail.
2.Way to search mail by key word.
Just input key word, or input “Subject:***”
3.Recover mails which been deleted by mistake
Like “in:trash subject:*** from:***”
4.Find out some kind of mails, like with attachment
“Has:attachment from:*** label:***”
Just simple example to show you the idea how to search in Gmail.
The following training about documents sharing,